Give both exact addresses
A station, hotel, university gate and rural property in the same city can have different access. Send postcode and entrance notes for the start and finish.
Put stops in order
A second pickup, lunch break, timed venue or hotel drop-off changes the route and likely cost. Add them before approving the quote.
Say whether the car waits
If you need a return after a meeting or attraction, estimate the finish. For an overnight trip, explain where and when the second leg begins.
Plan for the people
Count passengers, full-size suitcases and equipment. On a longer drive, practical luggage space and comfort matter more than a headline seat number.
Understand driver time
Long journeys may need legal breaks or accommodation. Ask the team how these arrangements fit the itinerary and price rather than assuming an unlimited day.
